Bulletproof documentation

Your captures become the evidence a claim is built on — and sometimes what it's defended with. These habits make documentation thorough, organized, and defensible. They take seconds and save hours downstream.

The field checklist

Before you start a room

• Name the room to match the real space.
• Take one wide establishing shot so everything has context.

For each item

• Start a group and capture 3–5 angles.
• Get a close-up of any label, model, or serial number.
• Capture damage specifically, not just the item overall.
• Add condition and value while you're looking at it.

Before you leave

• Skim the room grid for blurry or dark shots and re-take them.
• Confirm every required field is filled.
• Open the sync screen and check for .

Quality that holds up

Shoot for clarity. Steady the phone, fill the frame, and make sure labels are readable. A sharp serial number photo can settle a question no estimate can.

Light it. Use a flashlight or open a curtain. Dark losses (fire, water in basements) especially benefit — re-shoot anything you can't clearly make out.

Show scale and context. A wide shot plus close-ups tells the whole story: where the item is, what it is, and what's wrong with it.

Capture more, not less. If you're unsure whether something matters, capture it. It's far cheaper than a return trip — and missing evidence can't be recovered.

Why the stamps matter

If your admin enabled timestamp, GPS, or watermark, every capture carries proof of when, where, and by whom it was taken. That turns a photo into chain-of-custody evidence. You don't have to do anything — just know it's working for you, and that it's visible in the camera preview as you shoot.

Organize as you go

The team that builds the inventory works from your structure. Clean rooms, tidy groups, consistent tags, and filled-in details mean a faster, more accurate inventory — and fewer questions back to you.

IMPORTANT

One rule above all: when in doubt, capture it, group it, and let it sync. Everything else is optimization.